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Author Guidelines

1. General Information

Please read the following instructions carefully.

  • Author should submit a document consisting of a complete description of the ideas and applicable research results in a maximum of 6 pages;

  • VCIP 2013 adopts Double Blind review process. Authors MUST NOT disclose any author names, affiliations and any information in the paper that could lead to the identification of the authors. Violating this policy might lead to direct rejection of the paper without review.

  • Authors should first submit the title, list of authors, topic/keywords, and abstract of the paper. After that, a paper ID will be assigned. The full paper should be named by this Paper ID during final submission.

  • Papers should be formatted according to the Author Guidelines described here. All papers must be writted in English and submitted in PDF Format.

  • In order to provide more accurate review results, VCIP 2013 adopts a new rebuttal process. Authors will be given an opportunity to answer major questions and address errors in the review, which could influence the final score of the paper.

Paper submissions will be reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The progress and results of the review process will be posted on this website, and authors will also be notified of the review results by E-Mail.

2. Important Dates

  • Main Conference Paper Submission : 19 April 2013

  • Reviews released to Authors for rebuttal : 1 July 2013

  • Rebuttal period : 1 – 7 July 2013

  • Author Notification : 26 July 2013

  • Submission of Camera Ready Papers : 16 August 2013

3. Requirements

  • Papers should be no longer than 6 pages, including all text, figures and references. The paper MUST be formatted according to the paper templates given in Microsoft Word or LaTex. Details of the format requirements can be found in the templates below.

  • Papers MUST be submitted by the deadline date. There will be no exceptions.

  • Accepted papers MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate. The paper MUST be registered before the deadline given for author registration. Failure to register before the dadline will result in automatic withdrawal of your paper from the conference proceedings and program.

4. Preparation of the Paper and Submission

4.1 Document Formatting

  • All submissions must be in letter-sized PDF. All fonts and subsets must be embedded.

  • Detailed examples about the paper format using LaTex and Microsoft Word are available in 4.2 Templates section.

  • The filename of the submitted paper (and any supplementary materials) should be named by four-digit Paper ID followed bythe file extension (.pdf, .zip), for example, “1234.pdf (”.

4.2 Templates

We strongly recommend that you use the LaTeX or Word file files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5 inch X 11 inch). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

4.3 Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

  • Document file in PDF format

  • Affiliation, e-mail address and mailing address for each author

  • Paper Title

  • Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)

To submit your document and author information, go to the “Paper Submission” Link on VCIP 2013 homepage and follow the instructions.

5. Instructions and Policies

Double blind review: VCIP 2013 reviewing is double blind, which means that authors do not know the names of the reviewers of their papers, and reviewers do not know the names of the authors.

Please read Section 2 of the example paper carefully for detailed instructions on how to preserve anonymity, including how to cite the authors’ prior work. Information that may identify the authors in the acknowledgments (e.g., co-workers and grant IDs) and in the supplemental material (e.g., titles in the movies, or attached papers) should also be avoided. Also remember to avoid providing links to websites that identify the authors.

Dual submissions: By submitting a manuscript to VCIP, the authors guarantee that it has not been previously published (or accepted for publication) in substantially similar form. Furthermore, no paper which contains significant overlap with the contributions of this paper either has been or will be submitted during the VCIP 2013 review period to either a journal or a conference.

Author’s responsibilities: If there are papers that may appear to violate any of these conditions, then it is the authors’ responsibility to (1) cite these papers (preserving anonymity as described in Section 2 of the example paper), (2) argue in the body of your paper why your VCIP paper is nontrivially different from these concurrent submissions, and (3) include anonymized versions of those papers in the supplemental material.

Supplemental material: Authors may optionally upload supplemental material. Typically, this material might include:

  • videos of results that cannot be included in the main paper,

  • screen recording of the running program,

  • anonymized related submissions to other conferences and journals, and

  • appendices or technical reports containing extended proofs and mathematical derivations that are not essential for understanding of the paper.

Note that the contents of the supplemental material should be referred to appropriately in the paper and that reviewers are not obliged to look at it.
 All supplemental material must be zipped into a single file. There is a 10MB limit on the size of this file.


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